Venues and Floor Plans

Venues are where an agenda meets physics. A session can only be scheduled into a room that exists, holds enough people and has the equipment the speaker needs; an exhibitor can only be sold a booth that is actually on the floor. This concept illustrates the two surfaces that make that possible - a venue library and a floor-plan editor.

The usual failure is that venue knowledge lives in someone's head or in an emailed PDF. Capacity is guessed, the same booth is promised twice, and the registration desk ends up wherever there is room on the day. Treating venues as records, and the floor plan as structured zones instead of a picture, turns those into planning decisions made in advance.

The venue library is a searchable set of cards - search runs across venues, cities and amenities. Each card carries the venue name, its city and street address, its capacity as a headline number, amenity tags such as wireless, parking, catering and audio-visual, and an active status pill. A footer link on every card leads to that venue's floor plans, and an add-venue action sits at the top of the page.

The floor-plan editor opens on a drawn plan of the selected venue. Zones are labeled and selectable: a main stage with selection handles, seating blocks rendered as rows of individual seats, a numbered expo booth grid with several booths highlighted, a catering area along one side and a registration desk by the entrance, all inside walls with doors marked. A side column lists the available plans for the venue - a ground floor and a mezzanine, each with its own capacity, one selected - above a zone details card totaling zones, capacity and booths, an upload area for bringing in an existing plan image, and an add-plan action.

Together these feed the rest of the product: rooms and capacities the agenda schedules into, booths the exhibitor and sponsor concepts assign, and the registration desk position that on-site check-in plans around. Venue names, addresses and counts shown are sample data.