Everything an event needs, from first idea to fond memories
One connected record per event — for the people who organise it, the teams who put it together and everyone who attends.
Plan any event
Weddings, birthday parties, corporate events, conferences, community and online events — physical, digital or hybrid, for ten guests or tens of thousands.
Plan from a description
Describe the event in plain words and get a draft plan: sub-events, workstreams, milestones, checklists, budget lines and vendor categories.
Templates for every event type
Start from a wedding, birthday, corporate, conference, community or online-event template that reveals depth only when the event needs it.
Sub-events and programme
Functions, days, tracks and sessions with rooms, speakers and performers — with room and speaker clashes caught as you go.
Venues, seating and capacity
Rooms, floor plans, tables and capacities that registration and check-in respect, with waitlists when a space fills.
Budget and targets
Budget lines against actuals, and targets for registrations, revenue, sponsors and volunteers that every team can see.
Physical, digital and hybrid
Mark each session in-person, online or both; online and hybrid sessions are produced and streamed through HookMovies.
Coordinate every team
Internal teams, family co-hosts, agencies and vendors work in shared workstreams with clear milestones, targets, checklists, owners and due dates.
Workstreams and milestones
Break the event into workstreams with milestones, checklists, owners, due dates and dependencies.
Warnings before things slip
Late, blocked and at-risk work is raised with the owner — and the organiser — before it becomes a problem on the day.
Vendors and suppliers
Caterers, decorators, photographers and AV crews update their own tasks, quotes and files on the event.
Co-hosts and clients
Family members or a client’s team approve choices and update the guest list with scoped access.
Project plans in PlanMagnet
Connect workstreams and milestones to PlanMagnet for full timelines and resourcing across events.
Speakers, sponsors and volunteers
Deliverables and deadlines for speakers and performers, sponsor tiers and leads, and volunteer shifts.
Invite, register and sell
From one family invite link to tiered tickets for thousands, on the same platform.
Household RSVPs
One invitation per household; one person answers for everyone, function by function, with meal and accessibility choices.
Tickets and promo codes
Ticket types with prices, quantities and sale windows, promo codes, approvals and instant QR confirmations.
Promotion with HeadshotMarketing
Campaigns, audiences and CRM connected to registrations, so you see which campaign filled which event.
Communications
Invitations, reminders, day-of logistics and thank-yous, segmented and sent in each guest’s language.
Attendee self-service
Guests update details, transfer tickets, choose sessions and download receipts without contacting your team.
Every language
Invitations, registration and the guest experience in the guest’s language.
Run the day
Fast doors, full rooms in the right places and a live view of everything that matters.
QR and NFC check-in
Scan a QR code, tap an NFC badge or search by name at staffed stations or self-serve kiosks.
Badges on demand
Print badges at the desk or use a digital badge on the guest’s phone.
Sessions and capacity
Session-level check-in, capacity limits and waitlists that move people in as seats free.
Streaming with HookMovies
Digital and hybrid sessions produced and streamed through HookMovies, with recordings attached afterwards.
Live dashboard
Arrivals, session attendance, sponsor activity and kiosk feedback as they happen.
Equipment with AssetHandler
Track scanners, screens, badge printers and kiosks across venues and events.
Kiosk mode
Any tablet becomes an EventfullyManaged kiosk. Anyone at the venue can take part without a username or password.
Feedback, surveys and forms
Ratings, short surveys, lead forms, sign-ups and guestbooks at the exit, a session door or a booth — no login.
Mood check-ins
Guests share how they feel with one tap; mood rolls up live by session, zone and time of day.
Light sign-in with QR or NFC
Guests can scan their ticket or tap their badge to save answers to their own record for that event.
Consented biometrics
Opt-in biometric matching and camera mood reading where the contract and local law allow — never required to take part.
Limited by design
Kiosk sign-in never opens a full account: no payments, no registration changes, no other events.
Kiosks mapped to owners
Each kiosk is placed on the venue map with an owner and a purpose, and guest identifiers map answers to the right record.
Participants get something out of it
Guests and attendees are first-class users — before, during and after the event.
A personal plan
Their own schedule, seat, dietary choices, sessions and reminders in an installable app — no app store.
Networking and live engagement
Explainable networking matches, booked 1:1 meetings, live polls and moderated Q&A, in the room and online.
Recordings, photos and certificates
Everything worth keeping lands in a personal history of every event the participant attended.
AI that helps
AI-native, personalised and proactive — and nothing irreversible happens without a human decision.
Plans with you
Draft plans from a description, and programme suggestions with the reason behind each.
Watches the plan
Briefs a month, a week and a day out, and live alerts when arrivals or feedback drift from the plan.
Forecasts turnout
Turnout, no-show and session-popularity forecasts for rooms, catering and staff.
Personalises every guest’s day
Session suggestions and people to meet, each with a reason the guest can read.
Reads the room
Kiosk feedback and mood check-ins summarised live for the people running the event.
Your AI client, governed
An assistant on every screen and an MCP server for your own AI client, bound by your permissions.
Why EventfullyManaged?
One connected platform compared with stitching tools together.
| Capability | EventfullyManaged | Spreadsheets & chat groups | Point tools |
|---|---|---|---|
| One record per event, idea to memories | — | Partial | |
| Weddings, parties, corporate and conferences | — | One type each | |
| Shared milestones for teams and vendors | — | Separate tool | |
| Kiosk feedback without login | — | Limited | |
| Participant history and takeaways | — | Rare | |
| AI that plans and warns proactively | — | — |
Run your next event on one platform
Plan it, coordinate the people behind it, welcome your guests and give them something to keep — free to start on EventfullyManaged.