An operations manager records each venue with its rooms, floor plans and capacities. Sessions are assigned to rooms, so it is clear ahead of time which sessions are oversubscribed and need a bigger room or a repeat slot.
Capacity is enforced where it matters: registration for a session or a ticket type closes at the limit, and further sign-ups join a waitlist that moves people up automatically when a seat frees.
For a banquet, the same venue record holds tables and seating, so a wedding or gala can place households together and show each guest their table.
On the day, check-in counts against each room’s capacity, so staff know when a space is full before the fire marshal does.
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